PROJECT MANAGEMENT
Plan Ambitious Projects. Deliver Them On Margin.
Scope, schedule, and run client and internal projects with full visibility into budget, hours, and profitability — from kickoff to final invoice.
Project Snapshot
Schedule
28%
Budget Burn
28%
Invoice Rate
22%
Collection
17%
Overall Progress
20.8k
12%
vs last month
Budget Consumed
26.4k
2%
vs last month
PROJECT MANAGEMENT
Plan Ambitious Projects. Deliver Them On Margin.
Scope, schedule, and run client and internal projects with full visibility into budget, hours, and profitability — from kickoff to final invoice.
Try Project Management free
Project Snapshot
Schedule
28%
Budget Burn
28%
Invoice Rate
22%
Collection
17%
Overall Progress
20.8k
12%
vs last month
Budget Consumed
26.4k
2%
vs last month
Project Snapshot
Schedule
28%
Budget Burn
28%
Invoice Rate
22%
Collection
17%
Overall Progress
20.8k
12%
vs last month
Budget Consumed
26.4k
2%
vs last month
From scope to sign-off, in one place.
Most project tools treat budget, schedule, and team capacity as separate problems. Kairo treats them as one. Set a fixed-bid budget, a T&M rate card, or a retainer cap — then watch every logged hour, expense, and milestone update the project's health score in real time.
What you can do.
Multiple project views
Gantt for sequencing, Kanban for flow, Calendar for capacity, List for detail, Workload for resource balancing — same data, four perspectives, switch with one click
Milestones & phases
Break projects into phases, attach payment milestones, and trigger invoices automatically when a milestone is signed off.
Budget vs actuals
Track planned hours, logged hours, billable rate, cost rate, and forecast spend on a single dashboard. No spreadsheet exports
Multiple project views
Gantt for sequencing, Kanban for flow, Calendar for capacity, List for detail, Workload for resource balancing — same data, four perspectives, switch with one click
Milestones & phases
Break projects into phases, attach payment milestones, and trigger invoices automatically when a milestone is signed off.
Budget vs actuals
Track planned hours, logged hours, billable rate, cost rate, and forecast spend on a single dashboard. No spreadsheet exports
Resource planning
See who's overbooked next week, who has capacity, and which projects are at risk before they slip. Drag-and-drop reallocation
Risk & RAID logs
Track risks, assumptions, issues, and dependencies inline. Flag blockers automatically when dependent tasks slip.
Project templates
Spin up a new project from a saved template — tasks, milestones, roles, rates, and document folders preconfigured.
Resource planning
See who's overbooked next week, who has capacity, and which projects are at risk before they slip. Drag-and-drop reallocation
Risk & RAID logs
Track risks, assumptions, issues, and dependencies inline. Flag blockers automatically when dependent tasks slip.
Project templates
Spin up a new project from a saved template — tasks, milestones, roles, rates, and document folders preconfigured.
Built for the way services teams actually run projects.
1.Fixed-bid projects
Lock in a contract value. Track effort against budgeted hours. See your margin shrink or grow as the team logs time. Get an alert when you cross 70%, 90%, or 100% of budgeted hours.
2.Time & material projects
Set hourly rates per role, per person, or per project. Mark hours billable or non-billable as they're logged. Push approved hours straight into an invoice with one click.
3.Retainer engagements
Define monthly hour caps, rollover rules, and overage rates. Show clients exactly how their retainer is being used — and bill the overage automatically.
4.Milestone billing
Tie payment events to deliverables. When the client approves a milestone, Kairo generates the invoice draft, applies the right tax codes, and routes it for review.
Built for the way services teams actually run projects.
1.Fixed-bid projects
Lock in a contract value. Track effort against budgeted hours. See your margin shrink or grow as the team logs time. Get an alert when you cross 70%, 90%, or 100% of budgeted hours.
2.Time & material projects
Set hourly rates per role, per person, or per project. Mark hours billable or non-billable as they're logged. Push approved hours straight into an invoice with one click.
3.Retainer engagements
Define monthly hour caps, rollover rules, and overage rates. Show clients exactly how their retainer is being used — and bill the overage automatically.
4.Milestone billing
Tie payment events to deliverables. When the client approves a milestone, Kairo generates the invoice draft, applies the right tax codes, and routes it for review.
Reports your CFO will trust.
Project profitability — revenue, cost, margin, and margin %.
Utilization — billable hours / available hours by person, team, role.
Budget burn — % consumed, days remaining, projected overrun.
Forecast revenue — based on backlog, in-flight projects, and signed retainers.
WIP & unbilled — exactly what work has been done but not yet invoiced.
Start your free trial →
KAIRO
Field service management software built for teams that get things done.
© 2025 Kairo FZ-LLC. All rights reserved.
Privacy policy
Terms of service
Security
KAIRO
Field service management software built for teams that get things done.
© 2025 Kairo FZ-LLC. All rights reserved.
Privacy policy
Terms of service
Security
KAIRO
Field service management software built for teams that get things done.
© 2025 Kairo FZ-LLC. All rights reserved.
Privacy policy
Terms of service
Security
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