TASK MANAGEMENT
Built For The Way Services Teams Actually Run Projects
Lists, boards, sprints, subtasks, dependencies, custom fields, automations — without the configuration nightmare. Power users get power. Everyone else gets done.
Every team works differently. So should the tool.
Your developers want sprints. Your designers want a Kanban board. Your operations team wants a checklist. Your account managers want a calendar. Kairo gives every team the view that fits their work — on the same underlying data, so nothing falls through the cracks between teams.
Views for every team.
Gantt view
Timeline with dependencies, critical path,and auto-scheduling when a task slips.
Mind map view
Visual hierarchy for breaking down work. Convert a node into a task with one click.
Board view
Drag-and-drop Kanban with WIP limits, swimlanes by assignee, and column-level automations
List view
The classic spreadsheet feel. Sort, filter, group, and bulk-edit thousands of tasks without slowdowns.
Sprint view
Two-week sprints, story points, velocity tracking, burndown, and backlog refinement built in.
Calendar view
See deadlines and capacity by day, week, or month. Drag tasks to reschedule.
Power features, when you need them.
1.Nested subtasks.
Up to 7 levels of subtasks for deep work breakdown
2.Dependencies
Block tasks by other tasks — within a project or across projects.
3.Recurring tasks.
Daily, weekly, monthly, or custom cadences. Cloned with checklist, attachments, and assignees intact.
4.Custom fields.
Numbers, currency, dropdowns, formulas, files, ratings, progress bars — define your own data model per project.
5.Automations.
Trigger actions on status change, due date, assignee change, or any field update. No code required.
6.Approval workflows.
Define multi-stage approvals for tasks, deliverables, expenses, and timesheets — with conditional routing.
Made for focus, not for FOMO
Notification fatigue is the real productivity killer. Kairo gives every user a single "Inbox" that ranks what actually needs their attention — assigned tasks, due-today work, blocked dependencies, and direct mentions — instead of a firehose of every comment in every project.
Assigned tasks
Only what's yours
Due today
Prioritised by urgency
Blocked dependencies
Unblock your team fast
Direct mentions
No comment noise
Goals, OKRs, and outcomes
Tasks are the "how." Goals are the "why." Set quarterly OKRs at the company, team, or person level. Link tasks and projects to goals so progress on the work updates progress on the outcome — automatically.
